FAQ

A conciliation report is a document prepared by the Internal Complaints Committee (ICC) under the Prevention of Sexual Harassment (POSH) Act. It summarizes the conciliation proceedings conducted between the complainant and the respondent, with the aim of reaching a mutually agreed resolution.

 A conciliation report is prepared when both the complainant and the respondent express their willingness to participate in the conciliation process. The ICC facilitates the conciliation proceedings to help the parties involved find a resolution without the need for a formal inquiry.

A conciliation report should include the following elements: a. Names and designations of the complainant, respondent, and any witnesses involved. b. Summary of the conciliation proceedings, including the dates, location, and individuals present during the discussions. c. Details of any settlements, agreements, or remedial measures agreed upon during the conciliation process. d. Signatures of the ICC members and the parties involved, indicating their consent to the contents of the report.

If someone believes they are experiencing sexual harassment, it is important to take the following steps:

1. 1. Document the incidents: Keep a record of the incidents, including dates, times, locations, individuals involved, and any witnesses.
   2. Report the harassment: Follow the organization’s procedures for reporting sexual harassment, whether it’s through a designated authority, an internal complaints committee, or a supervisor.
   3. Seek support: Reach out to trusted colleagues, friends, or family for emotional support during the process.
   4. Consult with professionals: Seek guidance from legal experts, counselors, or human resources professionals who specialize in handling sexual harassment cases.

While the specific format may vary, a conciliation report should be concise, clear, and objective. It should accurately reflect the discussions and outcomes of the conciliation process. The report should be written in a neutral and professional tone, avoiding any biased language or personal opinions.

The conciliation report serves as an official record of the conciliation proceedings conducted by the ICC. It documents the efforts made to resolve the complaint amicably and outlines any agreed-upon remedial measures. The report is an important reference document that helps demonstrate compliance with the POSH Act’s requirements and can be used for future reference, if necessary.

The conciliation report should be treated as confidential and accessed only by the concerned members of the ICC, management, and legal representatives involved in the resolution process. The report should not be shared with individuals who are not directly involved in the case, ensuring the privacy and confidentiality of the parties.